IT (INFORMATION TECHNOLOGY) NOTES: UNIT - 4: VIEWS AND PRINTING COMMAND IN MS WORD

SESSION 12: VIEWS OF A DOCUMENT:

Word Processors provide options to work on a document in different formats/layouts – Print Layout, Full Screen Layout, Web Layout, Outline and Draft.

Click on the View tab, on the Ribbon. The icons in the Document Views group are as shown in Figure 21.

The commonly available views are:

• Print Layout: It is the default document view setting. You will be able to see how the document will look when it gets printed.

• Full Screen Reading: This view provides the maximum space available for reading the document. It hides the ribbon and provides a full screen view of the document in two (side-by-side) frames, similar to a book.

• Web Layout: It shows how the document will appear in a web browser. In this view the document looks like a web page.

• Outline: This view displays the document as an outline and shows only the headings present in the document. This view is useful when you are looking at a document which has large number of pages and sections.

• Draft: This view is used for quick editing of the document. You would normally not use this view. It is helpful for proof reading of the document.

SESSION 13: PRINT A DOCUMENT:

Document saved on the computer is called a Soft Copy and one that is printed is called Hard Copy.

Note:-

Before print a file or document set following settings:

1. Margin: - Set Margin Normal or Narrow from print preview/ page layout ribbon. Also use ruler bar for set margin of paper.

2. Size: - Set Paper size A4.

3. Orientation:-

Page orientation is the direction in which a document is displayed or printed. The two basic types of page orientation are portrait (vertical) and landscape (horizontal). Most monitors have a landscape display, while most documents are printed in portrait mode.

Note:- Printing Setting available in Page Layout Ribbon or Print Preview Option.
Print Preview :- CTRL + F2
Print :- CTRL + P

• Click [1] File → [2] Print. A Print dialog box appears. There are many settings available in this dialog box, which you can use, as required. Make settings as per the following:

• Print Range: You can select what you want to print:

 All: Whole document

 Current Page: Page on which the cursor is currently placed.

 Selection: Only the selected text is printed.

 Pages: Specify the selected page numbers that need to be printed. For example, 2-6 means, print page numbers 2, 3, 4, 5 and 6 while1,3 means, print page numbers 1 and 3.

• Copies: You can select the number of copies of the document to be printed.

• Properties: If you click on the Properties, a dialog box appears (Figure 22), with many more options which can be set.